Invoice & Receipt Generator

How to use

Choose invoice (a request for payment) or receipt (proof of payment), add your details and a line per item, and the totals update as you type. Tax, discount, shipping, amount already paid, logo, signature and payment terms are all optional. The PDF is built in your browser — no watermark, no sign-up, nothing uploaded — and Save draft keeps a copy in this browser for repeat clients.

Invoicing for VAT in the UAE

UAE VAT is charged at 5% on most goods and services, and registration is mandatory once taxable supplies pass AED 375,000 in taxable supplies and imports over the previous 12 months, or if you expect to pass it in the next 30 days (voluntary from AED 187,500). Once registered, you're issued a Tax Registration Number (TRN), and the invoices you issue for taxable supplies are tax invoices under the VAT law.

A registered business must issue and deliver a tax invoice for every supply taxed at the 5% standard rate — offering to print one if the customer asks doesn't count (FTA Public Clarification VATP006). Article 59 of the VAT Executive Regulation allows two forms:

• Simplified tax invoice — when the customer isn't VAT-registered, or is registered and the supply is AED 10,000 or less. It must show the words “Tax Invoice”, your name, address and TRN, the date of issue, a description of what you supplied, and the total with the VAT amount. Lines can be shown at their VAT-inclusive value.
• Full tax invoice — otherwise. Each line shows the unit price, quantity, VAT rate and amount payable in AED (net of VAT, with the VAT), and the invoice shows the total gross amount payable in AED.

Invoicing in another currency? The invoice must also show the VAT amount in dirhams and the exchange rate used — the UAE Central Bank's rate on the date of supply — or it isn't a valid tax invoice. VAT that works out to a fraction of a fils is rounded to the nearest fils, line by line.

Not VAT-registered? Then don't charge VAT or show a TRN — issue an ordinary invoice with the tax rate set to 0.

How the totals are calculated

balance due = (subtotal − discount) + tax + shipping − amount paid. Each line is quantity × unit price, rounded to the cent; the discount comes off before tax; shipping is added after tax and isn't taxed. In per-line tax mode the discount is spread across lines in proportion to their amounts, so each line is taxed on what it actually cost.

Worked example

Say you bill a client for 10 hours of design at AED 50.00 and a one-off AED 120.00 hosting setup. The two lines come to AED 500.00 and AED 120.00, a subtotal of AED 620.00. Apply a 10% loyalty discount (−AED 62.00) and the taxable amount is AED 558.00. At a 5% VAT rate, tax is AED 27.90, so the total due is AED 585.90. If the client already paid a AED 200.00 deposit, enter it as the amount paid and the invoice shows a balance due of AED 385.90. Switch the document type to Receipt once they settle the rest, keep the same numbers, and you have a matching proof-of-payment PDF.

Tips and common mistakes

• Put your TRN in the From block. It's what tells your customer the VAT on the invoice is recoverable.
• Billing in another currency? Add the VAT in AED and the Central Bank exchange rate for the date of supply to the notes — without them the tax invoice isn't valid.
• Number every invoice sequentially. Gaps or duplicates cause reconciliation headaches at tax time.
• Keep the PDF. Saved drafts live in this browser only — the downloaded PDF is your permanent record.
• The total isn't what you keep. Tax on your profits comes out later— run expected billings through the salary calculator so the bill isn't a surprise.

Because the calculation logic is the same code that renders the PDF, the figures you see on screen always match the downloaded document — there's no separate export path to drift out of sync.